Here you will find the application process and forms for regular school. If you are looking for Saturday School or Camp applications please use the following links.
- Saturday School Application
- Summer Camp Application (2019 registration closed)
- Winter Camp Application (coming fall 2019)
- Early Learning / Primary / Middle School Application
June 30th 2019 was deadline for August 30th 2019 start.
Go to (https://kyoto.openapply.com) and make an account. From here you will be able to start the application process. The admissions office will contact the applicant when online application form, required documents and the application fee is received.
If you have any questions about how to fill out the forms, please contact the admissions office directly.
Application & Tour FormsOpen Form
Physician Health Form
To be completed by Physician
Student’s Health Record
To be completed by Parent
To be completed by Teacher
If applicants are in the local area, the school will organise a student trial visit and parent interview with Principal. Students from Grade 1 will also be assessed by Principal during this time.
If applicants are overseas, the school will organize a parent interview with the Principal (video conference). Students from Grade 1 will be assessed online.
Decision about enrolment made by Principal based on information gained from application process, available space & school policies.
If an offer is made, an acceptance letter, school expectations & procedures, parental agreement form and registration bill are sent to the applicant.
When parental agreement form and registration fee is received, the application procedures is complete.
Points to Note
Admissions and class placement will be decided by available space, age (see placement chart), the balance of the grade level and academic needs. Students may be placed on a waiting list if no spaces are available.
Required documents to support the application process include:
- Scanned copy of passport, birth certificate or health insurance card (to certify date of birth)
- Health form completed by a physician PDF Download
- Health form completed by the child’s parent PDF Download (Can be completed as PDF or online form.)
Applications for Grade 1 and above are required to submit our confidential recommendation form. This online form is to be filled out by the child’s current teacher. During the application process you will be asked to supply the teacher’s email address for this purpose.
Applications for Grade 1 and above are also required to submit their most current school report.
A non-refundable fee of 20,000 yen is required for application to the school. An extra non-refundable fee of 1,500 yen, for non-local applicants, is required by applicants unable to perform application assessments (from Grade 1) at the school to cover online costs.