Summer Camp – Parent Handbook

Our four week program will focus on the different activities such as …

Yes! A welcome email has been sent to the email address provided at registration.

Parents can stay updated with the classroom activities through Seesaw (app.seesaw.me) – Student and classroom engagement and communication application. Please note that there are 2 apps, ‘Class’ for student access/activities and ‘Family’ for parent access/feedback.

Learn more with What is Seesaw? or the Intro Video. Download the application for your device from https://web.seesaw.me/platforms

Any issues or questions, please reach out to ict@kis.ac.jp

Students should bring these items with them, everyday

• A healthy snack
• Lunch from home or order a bento (due Thursday the week prior)
• Water (or tea) in a durable water bottle
• A change of clothing (in case of water play)
• Sunscreen
• Hat
• Indoor shoes

The school will not be held responsible for any trading, breakage, loss or theft of any personal items or toys. We highly encourage you to not bring personal items or toys to school. A lost and found box is located in the basement stairwell of the main building.

Drop-off between 8:45 and 9:00

• Please enter the blue gates between 8:45 and 9:00 for student drop-off.
  If you expect to be late, please complete the Late Arrival Form.
• Pickup at 15:00pm
  If you plan on picking up your child early, please complete the Early Dismissal Form.
• Please note that all students must leave the school grounds by 15:15pm, there is no childcare available.

Drop-off Transportation

• For the safety of our students cars are not permitted in KIS. Parents are to park outside of the school using one of the public parking facilities available. 
• All children are required to wear a helmet when on a bicycle.

Parents should pack a healthy snack, water/tea bottle, and a packed lunch. If you prefer to order a bento, you can order the following options by 10am Thursday the week prior.

Lunch Order Details

Orders must be completed by Thursday June 15 (10 a.m.) for the following week (June 19-23).
注文締切は6月15日（木曜日）の10 a.m.となります。

Late orders CANNOT be accepted. 締め切り後のご注文はお受け出来ません。

Please fill out one form per child. 注文書は一人一枚づつ記入して下さい。

Once we have received your order, a confirmation email will be sent to you.
フォームの送信後、下記にご登録のメールアドレスに、こちらからgoogle自動確認メールが届きます。

The cost for one lunch box is 450 yen (small size) or 500 yen (Medium size) or 550 yen (Large size).
お弁当は小サイズ１個450円、中サイズ１個500円、大サイズ１個550円です。

Please put exact amount in your money envelope/an envelope and bring to the KIS office on or before Monday June 19th.
継続の生徒はMoney envelope又は封筒に入れて、6月19日（月）までに学校事務室へ持ってきて下さい。おつりの出ないようにお願いします。

For new arriving students, please pay exact amount to the KIS office on your first day of the summer school.
三週目から参加の生徒は、サマースクール初日に学校事務室までお支払下さい。おつりの出ないようにお願いします。

Please note that our lunch box providers, as well as Kyoto International School, will not accommodate, nor be responsible for  any allergy issues. お子様の食物アレルギーには対応いたしかねますこと、ご了承下さい。

No refunds available (even if your child is absent or sick).
注文後のキャンセルは（病欠が理由でも）返金できません。

• Students are required to bring two pairs of shoes – one pair for outdoor use, the other for indoor use. Both shoe types should be suitable for PE lessons and in case of emergency.
• Indoor shoes are to be worn inside the school building and the school gym. “Flip flops” and other types of beach sandals, as well as high heels are not acceptable for safety reasons.
• A change of clothing (in case of water play)

• Please complete the Summer Camp Student Information Form by Wednesday June 14th and include any allergy and medical information.
• If an Epi-pen is ever required to be used, the school will follow this up by calling an ambulance.

Please help us keep the school community healthy by following these basic rules:

• If any symptoms of Influenza are present (keeping in mind it is different for every child), please take your child to a doctor.
• If your child has confirmed influenza, keep them home for a minimum of 2 days after fever returns to normal.
• Students who are contagiously sick, have a fever, heavy coughing, diarrhoea, earache, nausea or vomiting, skin rash or a sore throat, need to stay home.
• If your child has a fever or appears unwell, please do not send them to school and inform the school. If the illness is not influenza, students must stay home for a minimum of 24 hours after a fever returns to normal to reduce the risk of spreading viruses.
• The school uses +37.4 degrees celsius as an indicator that a child has a fever and needs to be sent home.
• First-aid for minor cuts, scratches, bumps and illnesses will be attended to by school personnel. If a staff member determines that the injury needs further treatment, the parents will be notified as soon as possible and may be asked to come and get their child.
• Students will not be sent home with anyone unless the parent of the sick or injured child gives prior permission. 
• Any seriously injured students will be taken to a doctor or hospital at the discretion of the Principal.

• Campus may be closed in the case of inclement weather or other situations which may endanger our students and staff.
• We use the Warning & Advisory System and the Emergency Warning System issued by the Japanese Meteorological Agency to decide if the campus needs to be closed for the day.
• School campus closure decisions are made by 6:30 am and shared with the school community via the school website. Anyone who usually leaves home before 6:30 am is advised to use their own discretion.
• In the event that school must close while students are at school, students are kept at school until a parent is able to pick them up or give alternative instructions.
• In the case of a major emergency, we ask parents not to phone the school as this will only congest the lines and prevent us from contacting emergency services or others we need to make contact with urgently.
• Days will not be made up for such closures.

Emergency Evacuations

• Teachers regulary undergo fire and earthquake drills, CPR training, the school has internal procedures for child safety and evacuations. 
• It is quite possible that during a major disaster that telephones/transportation will NOT function. In this event, all students will be kept at the school, the evacuation point, or housed out with other parents/staff members until a parent or designated adult retrieves them. A member of staff will be posted at the school to give information on students’ whereabouts. 
• The Kyoto Trip+ App (available in both Apple App Store and Google Play) has excellent disaster information tips and advice in a variety of languages.